Video conferencing
We are paying too much for video meetings
Host seats sit unused, add-ons were bought for one event and never cancelled, and the renewal quote went up again.
Free · 3 minutes · Emailed to you
Recognise this?
What it looks like from the inside
If three of these are true, the tool has stopped fitting the team. If one is, it is probably worth waiting.
- 01
Licensed hosts who host a meeting once a month
- 02
Webinar or phone add-ons bought for a single campaign
- 03
Two overlapping meeting tools in the same company
- 04
Renewal increases with no matching increase in usage
What separates the options
The questions that actually decide a meeting tool
Everyone asks about price and seat count. These are the ones specific to this category — and the ones our questionnaire asks you.
- 01
How big is your largest regular meeting?
Under 10 people · 10 to 50 · 50 to 300 · More than 300
- 02
Who is on the call?
Our team · Clients and customers · Public audiences and events
- 03
Do you need recordings and transcripts?
Every meeting · Sometimes · No
5 options
What you could move to
Every credible meeting tool we have done the work on. The questionnaire ranks them against your answers.
Google Meet
Bundled with Google Workspace, so it usually costs nothing extra.
no seat cost
Jitsi Meet
Open-source video you can self-host with no per-seat cost.
no seat cost
Livestorm
Browser-based webinar platform with registration and attendee analytics built in.
$99/seat
Whereby
Browser-only rooms with fixed links, plus an embeddable video API.
$6.99/seat
Zoom
The reliability benchmark for meetings, webinars and large events.
$15.99/seat
Prices are unverified estimates — useful for comparing orders of magnitude, not for budgeting. Confirm the current figure with the vendor before you commit to anything.
Questions
Before you move
Is switching meeting tool actually the fix?
Sometimes, and sometimes not. If the symptoms are about a capability the tool does not have — retention controls it cannot enforce, a price that scales the wrong way, an integration that does not exist — then switching solves it. If they are about how your team uses the tool, a new one will reproduce the same mess in a fresh interface within six months. The questionnaire asks what is driving the change precisely to separate those two cases.
Which meeting tool should we move to?
The credible options are Google Meet, Jitsi Meet, Livestorm, Whereby, Zoom. Which is right depends on your team size, budget and non-negotiables — a 12-person team with no compliance requirement and a 400-person team that needs EU data residency should not end up with the same answer. The questionnaire ranks all 5 against your specific situation.
What does it cost to fix?
Two numbers matter: the licence difference and the cost of the move itself. Median list price in this category is about $13 per seat per month, so the licence difference at 50 seats is usually a few thousand dollars a year either way. The migration is the bigger number, and it scales with history, integrations and headcount rather than with the tool you pick. The questionnaire estimates both.
How long does a switch like this take?
For a team under 50 with a handful of integrations, a few weeks of elapsed time and one to two weeks of actual work. Above 200 people, or with compliance in scope, plan a quarter. The single biggest variable is not the tool — it is how much history has to come with you, and how many other systems are wired into the one you are leaving.
Get the 5 options ranked for your team
About a dozen questions — team size, budget, timeline, what is non-negotiable — and you get a shortlist with the reasoning shown, plus what the move would cost.
Get my shortlist